Owner statement templates
Lay out owner statements: header, revenue columns, sections, formulas, hidden columns and which listing uses which template.
For property managers
A template decides how owner statements look. Every listing starts with the default template. To change it, open Statements and click Edit Template.
Header
Enter your company name, logo, address, email, phone and tax ID. The listing name and the owner’s name, company, address and email come from VRTrust.
Net revenue section
Each row is a reservation and each column a value. Column types:
| Type | Shows |
|---|---|
| Reservation fields | Nights, guest name, confirmation code, dates, booking channel, status |
| Total of accounts | The sum of the ledger accounts you map to it |
| Subtotal | The sum of the account columns before it |
| Formula percent | A percentage calculated from fields and accounts, with the number of decimals you set |
| Formula | A calculation shown without a percent sign |
A footer adds totals, including total nights. To show one account in its own column, such as pet fees: add a column of type total of accounts, remove pet fees from its current column so it moves to Unallocated accounts, then add it to the new column. Each account belongs to one column at most.
Each column can be hidden on the statement for everyone, or hidden on the owner portal only, for example the booking channel. The aggregate icon collapses the section to its totals.
Sections below
Sections list every journal line of the accounts mapped to them, such as an expense section. Click Add section to add one and move accounts into it. The transfer section lists owner payouts and cannot be changed.
Map every owner revenue and expense account. An account left in Unallocated accounts makes the statement’s net income differ from the general ledger. Map new accounts as soon as you add them to the chart of accounts.
Manage templates
- Clone a template from its menu to make a variant. Click the add icon to start an empty one.
- A template used by a published statement cannot be edited. Clone it and assign the clone instead.
- Template Mappings assigns a template to each listing.
Preview a statement in the owner portal preview to see what the owner sees, see Owners.